INTERPRETATION:
In these Rules and Regulations, unless there be anything in the context repugnant or inconsistent therewith:
1. “The Society” shall mean the “DEVELOPMENT INITIATIVES BY SOCIAL ANIMATION (DISA)”
2. “The Act” shall mean the “Society Registration Act 1860”. or any modifications thereof for the time being in force.
3. “Trustees” shall mean the members of the Governing body of the Society as constituted by these Rules and Regulations.
4. “Little Flower Congregation” means the canonically erected Association of Catholic Priests under the patronage of Saint Therese of Child Jesus.
5. “Little Flower Province” means the geographical area demarcated by Little Flower Congregation for administration efficiency as part of Decentralization.
6. “Provincial” means the person duly elected by the members of Little Flower Province.
1. NAME OF THE SOCIETY:
The name of the Society shall be DEVELOPMENT INITIATIVES BY SOCIAL ANIMATION ( D I S A ), which shall mean the social Service Department of the Little Flower Province of the Little Flower Congregation.
2. ADDRESS OF THE SOCIETY:
The Registered Address of the society shall be Basil Bhawan, Behind Civil Court, Basti , U.P - 272 001, or any other place the managing committee may decide upon later, if found necessary.
3. AREA OF OPERATION:
The area of operation shall be whole of Uttar Pradesh
4. OBJECTIVES:
The objectives for which the Society is established are stated in the Memorandum of Association.
5. MEMBERS:
a) The members of the Society shall be such persons committed to Social Service as may from time to time be called upon in writing by the Governing Body (with the approval of the President) to be members of the Society and who shall intimate their consent in writing to the Governing Body to be such members and shall sign the Register of Members maintained by the Society in token of such consent on signifying their consent to abide by the Rules and Regulations of the Society as also of the decision of the Governing Body.
b) A register of members shall be maintained and it will be open for inspection by the members during office hours on working days.
c) There shall be only one category of membership - ordinary membership. Initial members shall be signatories of the memorandum of Association.
d) Fees will not be charged either for becoming members or for the inspection of the Register of Members.
e) The number of members of the Society shall not be less than seven at any time.
f) Every member of the society shall be bound by the provisions of the Memorandum of Association of the Society, all the Rules and Regulations and by all decisions from time to time made or taken by the Society in General Meeting or by the Governing Body.
g) The membership of the Society shall terminate:
(a) On the death of a member;
(b) On a member leaving India permanently;
(c) When a member tenders his resignation in writing to the Governing Body;
(d) On a member being of unsound mind;
(e) When membership is terminated by the Governing Body;
6. PARTS OF THE SOCIETY:
For administration purpose Society is divided in to two parts:
(a) General Body; (b) Governing Body or Managing Committee.
(a) GENERAL BODY:
1. Organisation:- General Body shall mean the members of the Society taken together.
2. Meeting:- There shall be two kinds of General Body meeting:
Annual; (b) Special or extra ordinary.
3. Notice Period :- Notice of the annual meeting shall be sent out to all the members at least fourteen days prior to the date of the meeting.
4. Quorum of the General Meeting:- Quorum of any general body meeting shall be at least one third of the members of the Society. If there is no quorum the meeting may be adjourned half an hour after the time fixed for the meeting. The adjourned meeting will be held with in a month for which a fresh notice is to be served at least seven days before the date of such meeting and no quorum shall be required for such meeting.
5. Date of General Body Meeting:- The annual general meeting shall be held normally within four months and not later than six months after closing of the Financial Year. No more than Fifteen Months shall elapse between two successive annual general meetings.
Special annual or extra ordinary general meeting may be called at the discretion of the President or if two thirds of the members demand it in writing. The agenda of the meeting shall be limited to the point for which the meeting has been convened.
Voting arising at a meeting shall be decided by a majority of votes as determined by the President whether on a show of hands or at a poll or otherwise in any other way, but in the case of an equality of votes the President shall have a second casting vote. In case one third of the members prefer a vote by poll and demand it, the President shall be obliged to allow it. Majority means more than 50%. (+ 50%)
3. Duties of the General Body:-
1. It makes policies for the Society.
2. It approves the accounts and budgets of the Society.
3. The General Body elects the Vice-President and members of the Governing Body.
4. The General Body appoints auditors for the Society.
5. Any of the terms and conditions of the Articles of the Rules and Regulations of the Society may be altered, modified, deleted, added to or otherwise varied by the consent of two-third of the members in General Body and such amendments and alterations made shall form part of the Rules and Regulations from the date of such alterations or amendments.
7. GOVERNING BODY: (Managing Committee)
1.Organization:-
The control and management of the affairs of the Society shall vest in the Governing Body consisting of a minimum of seven members including the President and the Secretary of the General Body. The President can increase the numbers of the Governing Body up to a maximum of nine persons, whenever he feels it necessary in the interest of the Society.
2. POWERS OF THE GOVERNIG BODY:
1) The Governing Body constituted as per these Rules and Regulations shall have the entire control and management of the business and the affairs of the Society, and the administration of all its properties, movable and immovable, and shall do such other things and deeds to carry out the objectives of the Society.
2) The Governing Body shall have also the powers from time to time to make, vary and repeal bylaws for the transaction and regulation of business and affairs of the Society and of itself.
3) Without prejudice to the generality of the foregoing powers, the Governing Body is empowered:
a) To take over the properties, funds and liabilities of the Development Initiatives By Social Animation (DISA) with all the various lands, buildings, properties, structures, etc. on the same.
b) To take over all the movable and immovable properties, lands, buildings, structures, etc. owned, possessed or held by the said Society.
c) To take over all such other temporary and/or permanent structures, buildings, sheds and other immovable assets of the said Society.
d) To take over all such movable properties as may be found necessary for the purpose of the Society.
e) To build, erect, construct, alter, add to, extend, demolish, re-erect, re-build, re-construct, any buildings and/or structures which are necessary or requisite for all or any of the purposes and objects of the Society and to equip and furnish them as may be necessary and to arrange and administer the same.
f) To purchase, take on lease or by way of leave and license or in exchange or otherwise acquire any lands of any tenure on such terms and conditions as the Society may think fit and to manage and administer the same.
g) To purchase and maintain all movable properties, which may be required for the purpose of the Society, and to sell, dispose of such movable properties as may be found convenient and necessary for the purpose of the Society.
h) To keep maintained and repaired the buildings and structures for the time being belonging to the Society.
i) To maintain and repair and keep maintained the furniture and fittings, equipments and other movable properties as may be found necessary for the purpose of the Society.
j) To maintain a Repairs Fund to meet the expenses of capital nature incurred for the maintenance of or repairs of the buildings and structures for the time being belonging to the Society.
k) To maintain a Depreciation Fund to provide for the depreciation of the buildings and structures for the time being belonging to the Society either on a straight-line method, or on the basis of the written down value method as may be found convenient and suitable to the Society.
l) To maintain a depreciation fund to provide for the depreciation of furniture, fittings, dead stock, equipments, books and such other movable assets of the Society either on a straight line method or on the basis of the written down value method, as may be found convenient and suitable to the Society.
m) To maintain a Repairs and Maintenance Fund for meeting the recurring expenses of buildings, structures, furniture, fittings, dead stock, equipments, books and other assets as may be found necessary.
4) To establish, promote or assist in establishing or promoting, and to subscribe to, or become members of any other Society or Association with all or any of the objects of the Society or whose objects are similar or in part similar to all or any of the objectives of the Society or the establishment or promotion of which the Society may consider beneficial to the Society.
5) To take over, purchase, acquire or hold securities of the Government of India or any State Government or Public Body or Post Offices or National Savings Certificates or Stock or any public securities and from time to time as the Society may think fit to vary the said investments or any of them into or for others of the same or like nature and realize the same or any of them or any part thereof and use the proceeds for the purposes of the Society or any of them
6) To apply for, receive, collect and recover Government and municipal or other grants or allowances in aid of the objectives of the Society or any of them or works or activities carried on, conducted and or managed by the Society and for any building or structure in respect thereof and to administer the same.
7) To take, receive, hold, expend, administer and use any gift whether of money or other property movable or immovable bequeaths or endowments received by the Society for carrying on any one or all the objectives of the Society.
8) To take such steps by personal or written appeals, public meetings, performances or such other activities and works as may from time to time be expedient to collect and procure donations, subscriptions and funds for the society.
9) To print, publish, issue and exhibit any journals, periodicals, books, reports, pamphlets, advertisements, brochures, souvenirs and other reading matter and exhibiting materials for the promotion and advancement of the objectives of the Society.
10) For the purposes of the Society or any of them to borrow or raise money at such rate of interest and upon such terms as may be agreed to by the issue of or upon bonds, debentures, bills of exchange, promissory notes or other obligations of the society and to secure payment thereof with interest by pledge, hypothecation, mortgage or charge upon all or any movable and/or immovable property of the Society or any part thereof in such manner and upon such terms as the Society may think fit.
11) From time to time to invest and deal with the money of the Society not immediately required in such securities and in such manner as the Society may think fit and at the like discretion dispose of and realise the same or any them, or vary and transpose such investments into or for others of like nature or of any other kind and to lend moneys and property of the Society with or without security on such terms as the Society may think fit.
12) To sell, demise, lease, give out on leave and license, give in exchange, transfer, surrender or dispose of, take or give on hire, pledge, hypothecate or mortgage the property movable or immovable for the time being belonging to the Society or any of them or any part thereof or any interest therein in such manner and upon such terms and conditions as the Society may think fit.
13) To engage and employ, dismiss or suspend or terminate the services of lecturers, teachers, managers, demonstrators, peons, supervisors, superintendents and such other staff of the Society as also the servants and workmen and other personnel of the staff including all permanent and temporary employees of the Society or the institutions or organizations or centres or attorneys, advocates, architects, valuers, engineers, specialists, accountants, etc.
14) To provide educational and research, technical training to the members of the Society for the furtherance of the objectives of the Society or any of them and to give such facilities to them, for the procurement of or the advancement of the educational studies undertaken by them for the benefit of the Society.
15) To provide members of the Society under training, engaged and /or employed by the Society, with free board, lodge and equipment with the decisions of the Board of Trustees.
16) To give charitable aid to and to provide for the welfare of persons employed by or connected with the Society and the dependents of such persons employed by or connected with the Society and the dependents of such persons by establishing and contributing to provident funds, benefit funds and by giving pensions, bonuses, gratuities, loans and other assistance to such persons in such cases as the Board of Trustees my deem fit.
17) To give aid and to provide for the welfare and maintenance of such members of the Society, who have become old or disabled or who are incapable of doing any service to the community by providing for them suitable housing, food, lodging and other facilities required by them, either medical or otherwise and to keep them maintained.
18) To subscribe or give donations financially or otherwise to aid benevolent, medical, charitable and educational institutions, works, activities which tend to support or aid objectives of the Society by reason of the locality of such operations and to give donations for any public purpose.
19) To appoint and remove and to delegate all or any of the powers of the Board of Trustees to such sub-committees and sub-councils or to individual member of the Governing body as may be deemed fit and expedient and necessary from time to time.
20) And generally to do all things necessary or expedient for the conduct of the affairs of the Society not herein otherwise provided for.
3. President:
The President of the Society shall be the Provincial who has been duly elected by the members of Little Flower Province and during the absence of the said Provincial from India, the Vice-President who has been elected by the members of Development Initiatives By Social Animation or appointed by the President.
4. Vice President:
The Vice President of the Society shall be the person duly elected by the members of Development Initiatives By Social Animation or appointed by the President of the Society.
5. Secretary:
The Secretary shall be appointed by the President of the Society at his discretion and shall remain responsible to the President and Governing Body for all his acts, deeds and things done by him in pursuance of the objectives of the Society.
(1) The Secretary shall be responsible for attending to the correspondence of the Society and shall attend to such of the requirements as may be found necessary by the Governing Body.
(2) The Secretary shall maintain an up-to-date register of members showing thereby the names and addresses and occupations of such members. The Secretary shall also maintain a list of the members of the Governing Body, their names, occupations and addresses.
(3) The Secretary shall note and record the minutes of the meetings of the Governing Body and also of the Annual General Meeting of the Society.
(4) The Secretary shall report to the Governing Body and to the President from time to time regarding the day-to-day affairs of the Society.
(5) The Secretary shall exercise all such powers and do all such deeds, and acts which the Governing Body may delegate from time to time.
He shall in particular;
Call the meetings of the Governing Body and the Annual General Meetings, issue notice for the same, record minutes or have minutes recorded;
Make official reports, issue circulars, attend to official correspondence and attend to such duties ancillary or incidental to his office;
Select, train and appoint personnel of the office of the Society in consultation with the President.
Visit the fields of operation of the Society or depute people to do so. He shall undertake journeys in connection with the activities of the Society and represent the Society to all outsiders and also in conventions beneficial to it. In case he cannot attend, the President may appoint a duly authorized representative to represent the Society in all such occasions.
Network and collaborate with other societies and persons to promote the objectives of the society. In his absence the President of the Society or a person nominated by the President will perform his duties.
6.Treasurer:
The Treasurer shall be appointed by the President of the Society at his discretion and shall remain responsible to the President and to the governing body of all his acts, deeds and things done by him in pursuance of the objectives of the society. The duties of the Treasurer are as under:
(1) To keep and maintain accounts of all income and expenditure of the Society up-to-date.
(2) To keep the Governing Body informed of the financial position of the Society from time to time.
(3) To get the Balance sheet, Receipts and Payments A/c and the Income and Expenditure Account of the society prepared and to forward to the Government Departments such accounts and statements as may be necessary.
(4) To arrange for the audit of the accounts of the Society.
(5) To issue receipt for the donations and other collections received by the Society and institutions and also to keep a proper record of all the incomings and outgoings of the society of any nature.
To exercise all such powers and to do such acts, deeds and things as may be delegated by the Governing Body from time to time, with great fidelity, accuracy and integrity regarding the above and all other works undertaken through such direction.
7. Other Members:
The General Body will elect or the President may appoint the other members of the Governing Body.
8. Meetings of the Governing Body:
Ordinary Meetings:- The Governing Body shall meet as often as necessary but at least once in every six months, at such place and time as the President or the Secretary may decide.
Special Meeting of the Governing Body:- Whenever the President is of opinion that a special meeting of the Governing Body is to be called to discuss and decide an urgent matter, he can call an emergency meeting. For that meeting a notice of shorter duration or even with no fixed agenda will be sufficient. The presence of the President and Secretary will be sufficient quorum in such emergency meeting and they may take the necessary decisions on behalf of the Governing Body. Such decisions will be placed before the Governing Body at its next meeting for ratification.
In case the Governing Body does not ratify the decision in such meeting, the decision shall stand cancelled for all future actions in terms there of. This will not affect the actions already taken.
A circular resolution issued by the President or Secretary on any subject which he deems urgent and signed by the majority of members of the Governing Body shall in all respect be as valid and binding as a resolution passed at a meeting of the Governing Body duly convened, and such resolutions shall not be deemed invalid by reason of want of notice or any other cause whatsoever.
Notice Period :
Notice and agenda of the Governing Body meeting will be sent out to all members of the Governing Body by the Secretary at least seven days before the date fixed for the meeting.
Quorum:
Quorum for the meeting shall be one-third.
9. Filling the vacancies and absentees:
A nominee of the President shall fill casual vacancies occurring during the terms of office of Governing Body.
10. Period of tenure:
The tenure of the Governing Body is for a period of three years standing from the date of its formal appointment. Any member may be reappointed at the discretion of the President.
The President for grave reasons may remove any member from the Governing Body even before the term of office is over.
11. FINANCIAL MANAGEMENT:
The funds and properties of the Society whatsoever derived shall be applied solely in promoting the objectives of the society.
Except otherwise decided by the Governing Body, the financial year of the Society shall be reckoned from April 1 to March 31.
All funds of the Society however collected shall be deposited in Bank or in different Banks as recommended by the Governing Body, and shall be operated by President and the Secretary or in their absence or in their inability for any cause whatever, by the Vice-President or any other member of the Governing Body whosoever appointed by the Governing Body in a meeting.
12. PROCEEDINGS REGARDING AMENDMENT IN THE RULES AND
REGULATIONS OF THE SOCIETY:
The Society may alter the provisions of the Memorandum of the Association, and the Rules and Regulations by the votes of Two-third (2/3 ) of its members. Notice of any addition or amendment to be moved by any member of the Society shall be sent to the President at least 7 days in advance of the General Meeting.
13. RESPONSIBILITY FOR DEALING WITH COURT-CASES BY OR
AGAINST THE SOCIETY:
The Secretary shall be the person who may sue or be sued on behalf of the Society.
14. RECORDS OF THE SOCIETY:
The Secretary shall keep the following records:
1. Membership Register, 2. Meetings Register
3. Notices to meetings 4. Work Register
5. Annual reports 6. Stock Register
7. Bank Pass Book and Cheque Book of the account of the Society.
8.Cash Book or any such records necessary for the functioning of the Society.
15. CLOSING DOWN OR DISSOLUTION OF THE SOCIETY:
In case it is decided to dissolve the Society, it may be dissolved by the votes of two-third of the members passing a resolution to that effect at a Governing Body meeting convened for the purpose.
If, at the time of dissolution, any property or assets should remain over after the satisfaction of the debts and liabilities of the Society, the same shall not be paid to or distributed among the members of the Society or any of them but shall be vested with the -Provincial of the Little Flower Province to be given by him to some other associations whose aims and objectives are similar to the aims and objectives of this Society.